Standardize the steps that slow teams down, including holds, changes, extensions, tasks, and approvals.
Automation-first clarity for modern long-term stay operations
A modern SaaS platform for long-term stay accommodation providers who’ve outgrown spreadsheets and lightweight tools—delivering faster, more accurate workflows and trusted financials.
Manage availability, reservations, unit readiness, workflows, billing, and reporting in one system—so teams move faster with fewer errors and cleaner books.
Move faster with automation-first workflows
Financial accuracy you can trust (without ERP overhead)
Billing rules, proration, and traceability reduce disputes and month-end fire drills.
Control + accountability where it counts
Audit history and permissions make changes traceable and defensible.
Consistency across markets and teams
Repeatable workflows keep execution reliable as you grow.
Integrate cleanly with how you already work
Accounting integrations, exports, and APIs reduce double entry.
Expert partnership from day one
A proven rollout approach designed for growing operators.
Capabilities built for long-term stay accommodation complexity optimized for speed
CodeOne gives growing long-term stay accommodation providers automation-first operational control and trusted financial workflows so you can scale without fragile workarounds.
Explore CodeOne's Core Capabilities:
Book guests faster and more efficiently.
Standardize quoting, holds, changes, and pricing rules across markets without manual back-and-forth.
Multi-property availability search & filters
Find the right unit across markets in seconds without jumping between systems.
- Availability board with market/building/unit-type filters
- Attribute-based matching for requirements and amenities
Availability Board • Advanced Filters • Unit Attributes
Hold + waitlist with expirations and alerts
Protect demand during approvals without losing inventory control.
- Hold states with expiration rules
- Waitlist + alerts when units release
Proof chips: Hold Status • Waitlist • Alert Rules
Seamless transfers + extensions
Handle transitions and extensions without rebooking chaos or missed revenue.
- Transfer/extend actions with proration support
- Change tracking for accountability
Transfer/extend • Proration • Audit Log
Effective-dated rate plans (account pricing rules)
Apply negotiated pricing automatically to reduce errors and protect margin.
- Rate agreements by account with effective dates
- Auto-application at booking/billing
Rate Agreements • Effective Dates • Pricing Rules
Keep inventory accurate and guest-ready at scale.
Reduce errors and standardize readiness workflows across properties, teams, and vendors.
Portfolio hierarchy (property → building → unit) with rollups
Manage complexity with a structure that scales across markets.
- Inventory hierarchy + roll-up views
- Standard unit records for consistent reporting
Inventory Tree • Rollups • Unit Records
Unit status controls (out-of-service, maintenance hold, owner hold)
Prevent avoidable guest issues by blocking unavailable units automatically.
- Status-based availability rules
- Hold reasons + audit visibility
Unit Status • Availability Rules • Status History
Turn scheduling linked to arrivals and departures
Keep turns predictable by triggering the right work at the right time.
- Automated turn creation from events
- Scheduling views for teams and vendors
Turns Board • Arrival/Departure Triggers • Scheduling View
Standardize execution across teams, vendors, and markets.
Replace ad-hoc processes with repeatable workflows that reduce rework and operational variance.
Event-based task templates
Ensure every stay follows the same playbook regardless of market or coordinator.
- Templates for arrival, Notice to Vacate (NTV), extension, cancellation, move-out
- Auto-assignment and due dates tied to events
Task Templates • Event Automation • Auto-Assignment
Work order lifecycle (attachments + priority)
Track maintenance from request to resolution with full visibility.
- Categories, priorities, and assignment flows
- Photos/attachments + status tracking
Work Orders • Priority Routing • Attachments
Trigger engine for proactive ops
Catch issues before they become escalations without relying on tribal knowledge.
- Triggers for arrival/dep/NTV/credit hold/data changes
- Automated tasks, notifications, escalation paths
Automation Rules • Alerts • Escalations
Automated communications (templates + merge fields)
Reduce manual follow-ups while keeping communications consistent.
- Email/letter templates with merge fields
- Scheduled sends tied to milestones
Templates • Merge Fields • Scheduled Sends
Clean billing. Fewer disputes. Faster month-end close.
Run billing and payables at scale with standardized rules and traceability. CodeOne does the hard work and exports clean, accounting-ready outputs to your financial system.
Batch invoicing + batch payables
Process high volumes of invoices and payables with fewer errors and less manual effort.
- Batch creation workflows for invoices and payables with approval-ready outputs
- Standardized billing and payable rules
Batch Invoicing • Batch Payables • Approvals
Consolidated invoicing (account-level)
Make it easier for enterprise clients to pay, reducing disputes
- Consolidation by account/portfolio
- Remittance + line-item traceability
Consolidate • Remittance View • Line-Item Detail
AR + AP aging + collections
Drive consistent collections, stay ahead of payables, and protect cash flow.
- AR and AP aging views + follow-up workflows
- Dunning schedules + payment application tools
AR Aging • AP Aging • Cash Application
Period close controls + traceability
Close with confidence using audit-friendly financial controls.
- Traceability from source transactions
- Period locks and controls
Drilldowns • Period Lock • Audit History
Visibility for operators. Confidence for finance.
Measure performance across occupancy, revenue, ops execution, and AR—without spreadsheet stitching.
Executive dashboards (occupancy, revenue, AR, ops KPIs)
Spot trends early and align teams around the same numbers.
- KPI dashboards with filters
- Drilldowns into underlying records
Dashboards • Filters • Drilldowns
Operational + financial report library
Answer recurring questions fast without rebuilding reporting every month.
- Standard report set across ops + finance
- Consistent definitions
Report Library • Standard Metrics • Export Options
Reporting + scheduled distribution
Deliver the right views to teams and leadership on a consistent cadence.
- Custom reports and saved views created by the Software Answers team upon request
- Scheduled email delivery available upon request
Custom Reports • Saved Views • Email Delivery
Fit into your stack without double entry.
Support finance and operational connectivity with APIs, exports, and accounting integrations.
Open APIs for real-time integrations
Connect CodeOne to the tools you already use without manual workarounds.
- Endpoints to push/pull operational and financial data
- Patterns for enterprise workflows
APIs • Real-Time Sync • Integration-Ready
Exports + simple file imports/exports for pipelines
Feed data warehouses and BI tools reliably.
- Configurable exports your team can schedule and reuse
- Consistent file formats that downstream tools can read every time
Exports • File Import/Export • Scheduled Delivery
Accounting integrations & financial exports
Reduce duplicate entry while preserving controls.
- Help aligning CodeOne fields to your accounting fields
- Structured outputs that make reconciliation and reporting easier
Accounting Export • Field Alignment • Reconciliation
Add capabilities as you scale—without changing platforms
Extend CodeOne with optional modules that increase automation, reporting, and connectivity as complexity grows.
API
Secure endpoints to connect CodeOne with external systems in real time.
Inventory Portal
Embed real-time property listings, availability, and request forms directly into your website.
Guest Communication
Enhance the resident experience with automated SMS and email for key touchpoints like move-in instructions and reminders.
Multi-Currency
Manage invoicing and payments in multiple currencies.
Regional Invoice by Market
Apply market-specific invoice numbering and formatting.
E-Signature
Generate e-sign-ready leases and connect with e-signature tools as part of your integrations.
EZCare
Automate turnovers and maintenance tasks and track completion.
Survey
Connect with guest survey platforms via integrations.
Integrations that work in real enterprise environments
Accounting integrations and structured financial exports
Open APIs + exports for BI, CRM, and operational systems
Payment processing integrations that support card and ACH
E-signature integrations that streamline approvals
Controls your finance team can defend
Role-based permissions + field-level controls
Audit history (who/what/when) for traceability
Enterprise-grade security
SSO + MFA
SaaS delivery with automatic updates (cloud-hosted)
Expert-led implementation for growing operators
A proven rollout framework that gets teams live quickly with the right workflows, data structure, and controls.
Plan
Discovery + data mapping (markets, inventory, billing rules, success metrics).
Configure
Workflows, permissions, automation, and reporting.
Validate
Test cycles + UAT for operational/billing readiness.
Launch & Optimize
Assisted go-live, hypercare, and adoption support.
FAQ
Is CodeOne enterprise-grade?
Yes. CodeOne includes enterprise controls like permissions, audit history, and structured billing/reporting workflows designed for high-stakes long-stay operations.
How is CodeOne different from Oscar?
CodeOne is built for modernizing, fast-growing teams who want automation-first clarity and financial accuracy. Oscar is for more mature, multi-market operators needing deeper ERP-grade backbone.
Can we standardize holds, extensions, and changes?
Yes. Holds/waitlists, extensions, split stays, and proration are designed to reduce errors and protect margins.
Can CodeOne integrate with our finance and data stack?
Yes. APIs, exports, and accounting integrations support connectivity and reporting requirements.
Do you support SSO and strong access controls?
Yes. SSO, MFA, role-based permissions, and audit history support enterprise identity and governance needs.